THE OWNER OF THIS WEBSITE is committed to protecting your privacy. We seek to provide a high level of protection for the personally identifiable information we collect and use. 

The purpose of this Privacy Policy is to inform you as to what information may be collected from you when you visit our website(s) (“the Site”, “the Sites”), or register with us, or subscribe to our publications or join us as a member and how such information will be used by us and/or other persons or entities, with whom such information may be shared, your choices regarding the collection, use and distribution of such information, your ability to edit, update, correct or delete such information and the security procedures that we have implemented to protect your privacy in compliance with the following principles:

GDPR Principle

  • Description
    • Lawfulness, fairness and transparency
    • Processed lawfully, fairly and in a transparent manner.
  • Purpose limitation
    • Collected for specified, explicit and legitimate purposes and not further Processed in an incompatible manner.
  • Data minimisation
    • Adequate, relevant and limited to what is necessary. 
  • Accuracy
    • Kept accurate and up-to-date.
  • Storage limitation
    • Not kept, any longer than necessary, in a form which permits identification of a Data Subject.
  • Integrity and confidentiality
    • Appropriate security ensuring protection against unauthorised or unlawful Processing and against accidental loss, destruction or damage.



At different occasions you may be asked for certain types of personally identifiable information (e.g., your first and last name, mailing address, city or town, county, post code, country, telephone number, email address. This list is not exhaustive but indicative only). We hope you will provide us with this information. However, if you do not want to disclose your personally identifiable information to us, please do not submit it. This does mean that in some cases we will not be able to provide you the service you have requested.  

We may also collect non-personally identifiable information from you when you visit the Site but some of which may be classed as personal information by the General Data Protection Regulations (GDPR) (e.g. your IP address, browser type, domain name, etc.). This information is collected and analysed in the aggregate in order to improve the function and content of the website.


This is information we receive about you if you use any of the other websites we operate or the other services we provide. In this case we will have informed you when we collected that data if we intend to share such data internally or combine it with data collected on this site, and obtained your consent to such sharing. We will also have told you for what purpose we will share and combine your data with your consent. We may work closely with third parties (including, for example, sub-contractors in technical, payment services, events venues, analytics providers, search information providers, printers, parishes, conference organisers). We will notify you when we receive information about you from them and the purposes for which we intend to use that information.


We use the information that is collected about you for a variety of purposes. You will be informed about these purposes at the time of collection. In general, however, we foresee the following uses:

  • Website visitors
    • Information about you may be used to add you to our email subscription list should you so choose, provide your name to members of SUSSEX CATENIANS solely in connection with your expressed interest in SUSSEX CATENIANS or The Catenian Association, provide services or products, analyse trends and statistics, enhance the operation of the website(s), serve content and send informational and promotional materials about us or otherwise communicate with you.
  • Members
    • Information about members and/or consultants will in addition be used to provide, confirm and fulfil services requested, communicate with you, promote our services and your agreed services, ship to you data or literature about our services, and administer payments, service requests and possible problems and disputes with dispatchers and other service providers.


We may employ other organisations or agents to perform functions on our behalf. Examples of such functions include fulfilling service orders, delivering packages, email administrative functions, processing credit/debit card payments, and providing customer service. These organisations or agents are under a contractual obligation to use confidential data received from us ONLY for purposes that fall within the functions for which they were hired.  

We may disclose information that we collect about you when we are promoting the SUSSEX CATENIANS or the Catenian Association and its services but only along with agreed services limited to that you provide in line with the terms of our agreement with you and where we have reason to believe that this is necessary to identify, contact or bring legal action against persons or entities that may be harming you, us or others. We may also disclose information when we believe the law requires it. 


We take reasonable steps to ensure that the personal information we collect about you remains accurate, timely and secure. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure and while we strive to protect your personal information, we cannot guarantee or warrant its complete security. We shall not be responsible for harm that you or any person may suffer as a result of a breach of confidentiality in respect to your use of the Site or any information you transmit to the Site.


Personally-identifiable information will be kept in active files or systems as long as needed to meet the purposes for which it was collected or as required to perform the contractual relationship with you. Thereafter, we will securely dispose of it and ensure its erasure. We will only ask for and store information necessary for the agreed purpose and for as long as that purpose remains current and in accord with our agreement with you.

We will make reasonable efforts to ensure that the information is accurate and complete.


If you identify any inaccuracy in your personal information, or if you need to make a change or would like to verify such information, please contact us so that we may update your information in our records or you may go online to our website and update your own information where such access is made available. Our contact information is set forth at the end of this Policy document. We will use commercially reasonable efforts to accommodate all such requests. We will securely dispose of any information which identifies you within a reasonable time should you request in writing that we so do. We will make available details of all information we hold about you upon request and within a reasonable time frame. Such information for ease of your access will be made available to you in .csv format.


We take privacy concerns seriously. If you believe that we have not complied with this Privacy Policy, you may write to the email address below or call us. Please describe in as much detail as possible the ways in which you believe that our Policy has not been complied with. We will investigate your complaint promptly.


We may use browser cookies on this website to keep track of your visit. A "cookie" is a small amount of data that is sent from a Web server to your browser and stored on your computer's hard drive. Use of cookies may allow us to provide a higher quality, more relevant, customer experience. Use of cookies may also allow us to automate entry into password protected portions of our website so that you will not need to re-enter your password each time you visit our Site. We may also use cookies to track which areas of our website are most popular with our users. With most Internet Browsers, however, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored on your computer. Please refer to your browser instructions or a help screen to learn more about these functions and how to use them. Please be advised that certain sections or functions of our website may be inaccessible to you if your browser does not accept cookies.


Any information provided by a user is used to communicate directly with that user and is NEVER shared or where required for an authorised financial proposal or purpose. The data is stored securely. Users may request to no longer be contacted (unsubscribe') and we will honour any such requests. In addition, users have a clear option to unsubscribe from any email communications and we will honour any such requests.


When we send you emails, we may include a web beacon to allow us to determine the number of people who open our emails. When you click on a link in an email, we may record this individual response to allow us to customise our offerings to you. Web beacons collect only limited information, such as a cookie identifier, time and date of a page being viewed, and a description of the page on which the Web Beacon resides (the URL).

Web Beacons can be refused when delivered via email. If you do not wish to allow Web Beacons via email, you will need to disable HTML images or refuse HTML (select Text only) emails via your email software.


The Site may contain links to web sites operated and maintained by third parties over which we have absolutely no control. Any information you provide to third party websites will be governed under the terms of each websites’ privacy policy and we encourage you to investigate and ask questions before disclosing any information to the operators of third party websites. We have no responsibility or liability whatsoever for the content, actions or policies of third party websites. The inclusion of third party websites on our Site in no way constitutes an endorsement of such websites’ content, actions or policies.


We comply with all applicable privacy laws and regulations. We may be compelled to surrender personal user or customer information to legal authorities without expressed user consent if presented with a court or similar legal order, or as required or permitted by the laws, rules and regulations of any nation, state or other applicable jurisdiction. In the event of a violation of the terms and conditions of usage of this website or a violation of any restrictions on usage of materials provided in or through this website, we may disclose personal user information to our affected business partners or legal authorities.


This Privacy Policy is effective as of the date shown at the end of this document. We reserve the right to change this Privacy Policy at any time. Any changes to this Policy will be effective immediately upon notice, which may be provided to you via e-mail or by posting the latest version on our Site. Your subsequent use of the Site be deemed acceptance of such changes. Be sure to review this Privacy Policy periodically to ensure familiarity with its most current version. You can easily confirm whether any revisions have been posted since your last visit by checking the date on which the Policy was last revised, which is set forth at the bottom of this Policy. If you object to such changes, we will honour our prior privacy policies as to any data previously collected. If you disagree with the changes in our policy, however, please do not use the Site after the posting of such changes online. By using the Site following the posting of changes to this Privacy Policy, you agree to all such changes.


This Privacy Policy and our Terms of Use are subject to English Law and the authority of the English Courts.


If you have questions or comments about this Privacy Policy, or you wish to access or make changes to information we have about you, please contact us at:


This policy was updated on:

14th November 2023